How much Time is required for the mentor?
The mentor will spend minimum 9 hours with the mentee. This can be face to face or over the phone. Additional mentor time may be required to follow up on suggestions or information provided by the mentee.
How much Time is required for the mentee?
The mentee will spend minimum 9 hours with the mentor. This can be face to face or over the phone. Additional time may be required to follow up on suggestions or information etc. as a result of these meetings.
How long is the program?
The mentor/mentee relationship will last 3 months. If you wish to continue in the formal mentoring program at the end of this period you must re-apply.
Who is eligible to be a mentee?
PMI TORONTO members in good standing. Typically a mentee is somebody employed as or seeking the role of a project manager, program manager, project coordinator, or project scheduler and is looking to advance own career. Applicants must attend the mandatory training meeting to be eligible to participate in the program.
What is mentoring?
Mentoring is the act of helping someone to improve their project management skills. Mentors are facilitators and catalysts in a process of discovery and insight. In a learning partnership, the mentor’s role is to “guide on the side” rather than “the expert with the answers”. Instead of being mentor driven, with the mentor taking full responsibility for the mentee’s learning, the mentee learns to share responsibility for the learning, setting priorities, learning, and resources, and becomes increasingly self-directed.
Are only professionals from specific industries allowed to participate?
All industries are welcome.
All PMI Toronto members were emailed the following information on how to participate in the program. These steps apply to both Mentors and Mentees
(Note Login as a member then, Members Services > Mentoring Area)
PMI TORONTO members in good standing. Typically a mentor will:
- Be considered a senior project manager by his/her peers
- Have 7+ years of experience as a project manager or project related roles
- Have a PMP designation
- Knows/understands the Canadian project management job market and career development process
The training , the mid program meeting and the final meeting (lesson learned).
Best practices indicate a successful mentoring program is based on:
i) a good mentor/mentee match
ii) a training session to provide guidelines and set-up expectations for mentors and mentees.
PDUs and Contact Hours
Both the Mentor and/or Mentee, if they are a PMP, can each earn PDUs as follows:
Mentoring for 3 months
@ 3 hours per month
Status Meeting at the midterm
Total PDU's for the Program
No. Unfortunately, mentoring programs do not qualify for the 35 contact hour requirement. This portion of the PMP Certification examination application is specifically focused on structured learning programs addressing specific PM knowledge areas exemplified by a classroom setting. A classroom setting specifically focuses this portion of the PMP Certification examination application on structured learning programs addressing specific PM knowledge areas exemplified.
Due to the short duration of the program PDU’s will be available to participants who have a PMP designation at the start of the program.
At the mentoring training session, tracking forms will be distributed and their usage explained. Each mentor /mentee will submit their tracking forms to the mentoring coordinator for verification. PDU’s will be awarded at the END of the program. Note that mentor or mentee must still submit their PDU’s to PMI as per normal PMI procedures to claim your PDU’s.
Upon completion of the mentoring program and receipt of your certificate from TORONTO and you submit your PDU’s through the normal PMI procedures.
You can only earn 15 PDU’s for the actual Mentoring program. If you put in more than 9 hours, you still will be able to claim 9 PDU’s only. If you put in less than 9 hours you could claim 0 (yes zero).
The following activities are considered eligible for PDU’s: time spent together by both Mentor and Mentee, such as: face-to-face meetings & telephone conversation.
The following activities are not considered eligible for PDU’s; preparation work, emails, reading, attending other training or courses and traveling.
PDU’s will only be awarded at the end of the program. See the next question.
The approach used by any REP (Registered Education Provider) is that course participants earn PDU’s upon the completion of the whole course.
TORONTO has created this program as a course and in order to obtain your PDUs the course must be completed. Therefore you will be eligible for 9 PDUs only after June 2019 and they can only be claimed for 2019 to 2020.
All PDU’s earned during the mentoring program are category 3 (three). A detailed list of Processes, Knowledge Areas, Program Numbers, etc. will be distributed to the program participants during the training session.
No credits will be awarded from the chapter for the mentoring program. You may be able claim some of the hours as a Self-Directed Learning activity category.
The fee covers administrative costs associated with the program. Administration costs include training/meeting facilities catering and fees associated with participation certificates
The fee is $50 + GST for mentor and for mentee. Credit card payment is preferred and facilities will be provided for online payment thru the TORONTO PMI web site.
The fee is $50 + GST for mentors and for mentees, the fee is to cover training and administration. Feedback from previous programs indicates equal value is received from the program by mentors and mentees.
Only those mentors and mentees that are matched and have signed the participation agreement are charged the fee.
Your fee will not be taken until you have been accepted into the program and have received a notification and information about your partner for the program. Your money will NOT be refunded after the mentor/mentee training session has occurred.
Mentor Mentee Matches
Due to the limited number of spots available, all interested must reapply to participate in the program. If the mentor/mentee relationship continues outside the program, a PMP should review his or her mentor/mentee activities to establish if additional PDU’s can be claimed under Category 2 Self-directed Learning Activities.
The previous programs had 12 and 20 pairs. Our target is 30 pairs.
Generally they will be chosen on a best match basis. However, the logistics of matching may mean that even if your application was #1 and no appropriate match was found then you would not be paired. The general concept for matching is experience, industry, professional specialization, mentoring preferences, location proximity and variety of less important considerations.
You will be put on a waiting list in case somebody drops from the program or, if this does not happen, you will need to reapply for the next year program.
Our plan is that one mentee will be assigned per mentor.
It is expected that both mentors & mentees will put forth their best efforts to create a positive relationship. If these efforts are unsuccessful contact the Mentoring Coordinator.
These criteria/preferences are used to assist in the matching of mentor to mentee.
- Specific industry or type of organization
- Specific issues you would like to emphasize as a mentoring topics
Best practices indicate that a good match is part of a successful mentoring program. The more information we have regarding the background of participants, the better the match. As part of the matching process, the Mentoring Coordinator will review the resumes of both the mentor and mentee.
Your resume will initially only be seen by the Mentoring Coordinator. Once paired, and mentor and mentee have signed the Mentor/Mentee Participation Agreement (which includes a confidentiality clause) only then will your resume be shared with your matched mentor/mentee. In any case, your resume will be viewed by the Mentoring Coordinator and your match ONLY.
Yes, your most updated resume is requested for a better matching result.
Who can I contact for further info? PMI Toronto Chapter Office (416) 381-4058 or E-mail to firstname.lastname@example.org