General

01.

How much Time is required for the mentor?

The mentor will spend an average of 1 hour per week with the mentee. This can be face-to-face, over the phone or real time video/web communication methods. Additional mentor time may be required to follow up on suggestions or information provided by the mentee.

02.

How much Time is required for the mentee?

The mentee will spend an average of 1 hour per week with the mentor. This can be face-to-face, over the phone or real time video/web communication methods. Additional mentee time may be required to follow up on suggestions or information provided by the mentor.

03.

How long is the program?

The mentor mentee relationship will last 24 weeks. If you wish to continue in the formal mentoring program at the end of this period you must re-apply.

04.

How do I apply to the program?

Find out more about how to register by clicking on 'Professional Mentoring' in the menu, or at www.pmitoronto.ca/mentoring

05.

Who is eligible to be a mentee?

PMI Toronto members in good standing. Typically, a mentee is somebody employed in the role of a project manager, program manager, project coordinator, or project scheduler. Note: Those seeking employment in the project management field or wanting to prepare for their PMP exam should check with the Toronto Chapter website for more appropriate programs.

06.

Who is eligible to be a mentor?

PMI Toronto members in good standing. Typically, a mentor will: (1) Be considered a senior project manager by his/her peers ; (2) Have 7+ years of experience as a PM or project management related roles; and, (3) Have a PMP designation

07.

What is mentoring?

Mentoring is the act of helping someone to improve their project management skills. Mentors are facilitators and catalysts in a process of discovery and insight. In a learning partnership, the mentor’s role is to “guide on the side” rather than “be the expert with the answers”. Instead of being mentor driven, with the mentor taking full responsibility for the mentee’s learning, the mentee learns to share responsibility for the learning, setting priorities, learning, and resources, and becomes increasingly self-directed.

08.

Are only professionals from specific industries allowed to participate?

All industries are welcome.

09.

Why is there a training session?

Best practices indicate a successful mentoring program is based on: (1) a good mentor mentee match, and; (2) a training session to provide guidelines and set expectations for mentors and mentees.

PDUs and Contact Hours

10. As a PMP how many PDUs (Professional Development Units) will I earn?

Both the Mentor and/or Mentee, if they are a PMP, can each earn PDU’s as follows:

PMP Mentor (33 PDUs Total)

Based on participation in the following activities:

3  PDUs - Training Session (mandatory)

24* PDUs - Mentoring for 24 weeks @ 1 hour per week

3** PDUs - Review Session

3*** PDUs - Lessons Learned - Closure

 

PMP Mentee (33 PDUs Total)

Based on participation in the following activities:

3  PDUs - Training Session (mandatory)

24* PDUs - Mentoring for 24 weeks @ 1 hour per week

3** PDUs - Review Session

3*** PDUs - Lessons Learned - Closure



* You can earn 24 PDU’s (8 Technical / 8 Leadership / 8 Strategic) for the actual 1:1 mentoring part of the program. You are not obligated to spend one hour per week, although it is considered the best way to achieve 24 PDU’s. 1 PDU is defined as 1 hour of face-to-face, phone conversation or real time communication between the mentor and mentee. ** The review session is scheduled for Saturday, April 6, 2019. *** The lessons learned closure session is a face-to-face meeting to celebrate learnings and redefine the mentoring relationship – scheduled for Saturday, June 22, 2019

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11. I am working on obtaining my PMP designation, can I claim mentoring as part of the required 35 contact hours of Project Management Education towards my PMP qualifications?

No. Unfortunately, mentoring programs do not qualify for the 35 contact hour requirement. The contact hour portion of the PMP application is specifically focused on structured learning programs addressing specific PM knowledge areas in a classroom setting.

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12. If I obtain a PMP status during the mentoring program, will I be eligible for PDUs?

For new PMP’s, you will be eligible for a relative number of PDU’s during which the PMP status was obtained to the end of the program.

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13. How will the Mentoring PDUs be tracked and awarded?

At the mentoring training session, tracking forms will be distributed and their usage explained. Each mentor /mentee will keep their tracking forms up-to-date. Note that mentor or mentee must still submit their PDU’s to PMI as per normal PMI procedures to claim the PDUs.

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14. How do I get my PDUs?

Upon completion of the mentoring program you will submit your PDU’s through the normal PMI procedures.

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15. Can I earn more or less than 24 PDU’s for the mentoring program?

You can only earn 24 PDUs for the actual Mentoring program. If you put in more than 24 hours, you still will be able to claim only 24 PDUs.

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16. What time is and is NOT considered eligible for PDU credits?

The following activities are considered eligible for PDUs: time spent together by both Mentor and Mentee discussing project management topics, best practices, advising and coaching in face-to-face meetings, virtual meetings, online chat & telephone conversation.

The following activities are NOT considered eligible for PDUs; preparation work, e-mails and reading.

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17. If I complete my 24 hours of contact time before the program ends, can I claim them earlier.

Yes. You need to arrange it with the Mentoring Coordinator.

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18. For which year will I be able to claim PDUs?

The current calendar year. The program starts in January and end in June.

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19. My PMP certification is dependent on receiving PDU’s in 2019, what can I do?

Please contact the Mentoring Coordinator for consideration as a “hardship” case. Any PDU’s awarded will be governed by PMI guidelines.

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20. To which category do the earned PDUs apply?

All PDUs earned during the mentoring program will be split evenly between Technical, Leadership and Strategic.

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21. If I don’t meet the criteria for 24 hours of contact time, what can I do?

Only the completed hours can be claimed. In order to claim PDUs for remaining hours, you must complete activities with your mentor or mentee as per the mentoring program guidelines.

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Fees

22. What does my registration fee cover?

The fee covers training costs and administrative costs associated with the program. Training costs include facility rental fees for three meetings throughout the program, catering expenses and general office supplies.

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23. What is the fee for the mentoring program?

The fee is $99 + HST. Credit card payment is preferred and facilities will be provided for online payment through the Toronto website. Alternate means of payment (cheque, cash etc.) may be arranged with the Chapter office.

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24.Why is the fee the same for Mentors and Mentee?

The fee is to cover training, catering and administration. Feedback from previous years indicates equal value is received from the program by mentors and mentees.   

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25. Who pays the fee?

Only those mentors and mentees that are matched and notified are charged the fee.

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26. Can I get my money back?

Your money will not be refunded after the mentor mentee training session has occurred.

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Mentor Mentee Matches

27. Can I continue my current mentor/mentee relationship for a second year?

Due to the limited number of spots available, all members interested in obtaining PDUs must reapply to participate in the program.  

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28. How many mentor / mentee pairs are allowed in the program?

In general terms there is no limit, but we want to keep the program manageable. Numbers of pairs have ranged from 30 pairs to 40 pairs on any given year.

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29. How will the mentor / mentee pairs be chosen?

Generally, they will be chosen on a best match basis. However, the logistics of matching may mean that even if your application was #1 and no appropriate match was found then you would not be paired. The general concept for matching is experience, industry, professional specialization, mentoring preferences, location proximity and variety of less important considerations.

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30. What if I don’t get a match?

You will be put on a waiting list in case somebody drops from the program or if this does not happen you will need to reapply for the next year program.

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31. How many mentees will be assigned to a mentor?

Generally, only one mentee will be assigned per mentor. Under special circumstances, some senior mentors may be approached to take on 2 or more mentees. In such cases, all parties involved will need to be in agreement for the group to proceed.

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32. What if my mentor / mentee and I don’t get along?

It is expected that both mentors & mentees will put forth their best efforts to create a positive relationship. If these efforts are unsuccessful contact the Mentoring Coordinator. 

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33. What are the “two most important criteria” referred to on the application list?

These criteria / preferences are used to assist in the matching of mentor to mentee.

i. Specific industry or type of organization, and

ii. Specific issues you would like to emphasize as a mentoring topic.

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34. Why do you need my resume?

Best practices indicate that a good match is part of a successful mentoring program. The more information we have regarding the background of participants, the better the match. As part of the matching process the

Mentoring Coordinator will review the resumes of both the mentor and mentee.

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35. Will my resume be treated as confidential?

Your resume will initially only be seen by the Mentoring Coordinator as required. Once paired, your resume will be shared with your matched mentor / mentee. In any case your resume will be viewed by the Mentoring Coordinator and your match ONLY.

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Further Information?

Please contact the Toronto Chapter Office at (416) 381-4058 or via email to: info@pmitoronto.ca